The information in this site is for the benefit of our suppliers. It is to assist in understanding what our policies and objectives are so that it will make it easier to do business. Our purchasing philosophy is to award business to those suppliers who help us achieve our business objectives.
We aim for long term relationships that are profitable to both buyer and seller. Suppliers will continue to receive our business as long as they remain cost effective, reliable, provide quality services and follow the required policies and procedures.
Supplier Information Needed All new suppliers should submit basic information about their companies and their sales policies. Any policy in conflict with the policies stated on this site should be brought to the buyer’s attention before accepting any business so that misunderstandings can be avoided. The optimum process is to complete a general pre-qualification bid package. The minimal information required is as follows.
Description of facilities and equipment. Description of products or services offered. The date the company was established. The company structure (public or private company, proprietorship, partnership, or corporation) and name of parent company. Names and titles of local management and contacts. Current customer references with names, addresses, and telephone numbers.
Needed Supplier Qualifications In general, suppliers to our company should have the products or services we need and be able to deliver them on time. They need to have the facilities and know-how to provide the proper quality product or service ordered.
Buyer Availability The purchasing department operates from Monday through Friday during normal business hours. Special arrangements may be granted for sellers from out of town providing the buyer has sufficient time. In no case should a salesperson be kept waiting for an extended period of time without an explanation of how long the wait will be.
Minority Business Policy Business will be awarded to the most responsive and responsible suppliers without regard to race, religion, or sex. When two suppliers are of equal consideration and one of the suppliers is a minority business, preference will be given to the minority supplier in certain circumstances.
Business Conduct All business will be conducted in a legal and ethical manner. This organization subscribes to the Code of Ethical conduct by the Institute for Supply Management. Confidentiality All suppliers are  required to keep  all competitive information  about our company’s
organization, plans and products confidential. If you happen to sell to our competitor, all information related to our business must be kept confidential unless written authorization to disclose such information is obtained from the purchasing department.

Bid Policy When bids or quotes are requested, the business will be placed with the most responsive source and that will be measured in terms of total cost including price, quality level, delivery requirements, project approach and similar considerations.
Terms & Conditions Business payment terms are normally Net 30. Extended payment terms and payment discounts will be included in measuring the total purchase costs. Terms agreed to by the buyer and the seller should be correctly shown on invoices.
Sales Contacts Suppliers are expected to work through and with our purchasing department. All proposals shall be submitted directly to our purchasing department.
Authorized Buyers Only authorized buyers are permitted to issue purchase orders and no shipments should be made or services performed without a properly authorized purchase order, field purchase order or purchase agreement. Respectively, all revisions to an order or agreement must be executed by an authorized buyer in our purchasing department.